Annual General Meeting Agenda
Thursday 26 June 2025

 7.00pm, Clubrooms

1. President’s Welcome
   - Apologies
   - Remembrance
   - Appointment of meeting chair
2. Confirmation of Minutes
   - SGM Minutes March 2025
   - AGM Minutes June 2024
3. Matters Arising from AGM and SGM Minutes
4.  Confirmation of President
   - J Marsh -  sole nomination
5. Election of Board Members
   - Nomination and election of 2 scrutineers to tally votes and declare the result
   - Motion to destroy voting papers
6. Annual Reports
   - Chairman, President, Club Captain
   - Motion to accept annual reports
7. Financial Statements and 2025/2026 Budget
   - Motion to adopt Financial Statements
8. Revision of Constitution
   - Motion “That the AGM approve the registration of a revised constitution by 1 April 2026 that is compliant with the Incorporated Societies Act 2022, subject to the content being approved by members at an SGM”
9. Recommendation of Life Membership
10. New Clubhouse
    -  Presentation on building project and funding regime

General Business
(a)    Brian Currie Proposal
(b)    Other Matters

Chairman’s Report
AGM 26 June 2025

The past year has been very eventful for the club and the Board.  Following the resignation of our club manager, Marcus Niles mid-year, we undertook a comprehensive recruitment process, appointing Dayne Bulloch in October last year.  After six months in the job, Dayne resigned for personal reasons, and we are now once again in the process of recruitment.  We wish to thank our office and clubhouse staff for their outstanding efforts through a challenging period.

Board member Neil Cavell resigned mid-year and the board filled this vacancy with the appointment of David Ashton.  Four Board positions are available for election at the forthcoming AGM and with seven nominated candidates a members’ ballot will be held.  A special thanks to Lynda Smith who is not seeking re-election after four years on the Board.  Lynda has been a particularly active Board member, ably leading several projects and activities.  Many thanks also to long serving Board member, Rob Mitford-Burgess who is also not seeking a Board position, but has taken on the critically important role of convening the Course Advisory Group.  Rob also serves on the new clubhouse development committee.

At a Special General Meeting on 13^th March subscriptions for 2025/26 were approved, with an 18 hole membership moving to $1,500 inclusive of a $200 clubhouse development fee to be applied over the next two years.  The concept plans for the clubhouse renovation and the funding regime were presented to this well attended SGM.  Following feedback from members, and on the advice of the construction companies bidding for the project, the Board decided that the demolition of the existing building and the erection of a new clubhouse was a better proposition than the earlier renovation project.

                                         
A clubhouse rebuild team, led by Fintan Downes has been very active and final plans for a fixed price design-build project is being negotiated.  A parallel clubhouse funding committee, led by Board member, Sue Dark is finalising a sustainable funding-finance regime.

Up front capital is required in advance of securing any bank loan and we urge members who are able to support the 10 and 5 year advance subscription packages and the member loans.  We are also seeking grants and sponsorships.

As advised previously, all major projects associated with the implementation of the Course Master Plan are on hold over the next two years, although ‘business as usual’ activities such as cart path extensions and drainage works will proceed.

I wish to thank the Board members and other office holders for their commitment and dedication through this very active period.  We must always remember and acknowledge the phenomenal work undertaken by our volunteers, who contribute so much to the success of our club.

Ken Shirley
Chairman
June 2025

President’s Report

AGM 26 June 2025

It is my pleasure to present my annual report. It has been a very busy year. I wish a very warm welcome to our new members.

My sincere sympathies to all of our families who have lost loved ones.

To all our player group Captains and committees that continue to run our golf events professionally making them a great success.

Thanks to all our volunteers who give up their valuable time to help out around the course.

Thank you to our intrepid band of volunteers who have completed projects throughout the year namely:

• Completion of the 12^th bridge
• Removal of trees
• Splitting of firewood and sales
• Cart path completion on the 7^th
• Planting and mulching of the 7^th
• Construction of sandbins
• Beautifying our gardens
• Pest control
• General maintenance

A huge thanks to our Board members who are leading us into our exciting future. The calibre of our board members elect is amazing. Thank you to the seven members for putting your names forward to join the board. We have some hard choices to be made. 

Thank you to all our valuable sponsors who make our golf days a pleasure.

Thank you also to our green staff who keep our course to such a high standard and our lovely staff and caterers in the clubhouse.

Many thanks to our volunteers and parents who give and support help with our junior golfers. This is our future.  We currently have 100 under 19 juniors.

We have exciting times ahead with many projects to look forward to:

a new clubhouse; another cart shed and a course masterplan.

Finally, to our wonderful members who continue to make our club a friendly, caring and generous group of people.  It’s a pleasure to be part of our popular club.

Happy Golfing

John Marsh, President

Please find below further Annual General Meeting documents in the following links:

Minutes of 2024 AGM

Minutes of 2025 SGM

2025 Annual Report